Client retention, done for you

You close.
We make it stick.

Keptly sends a premium, personalized gift box — and perfectly timed follow-up mail — to every client you sign. It all comes from you, not us. Clients stay, renew, and refer. You do nothing.

Built for

See your potential

Put your own numbers in.
Watch the upside add up.

installs per month
average commission per install
how many more of your deals stick — you control this estimate
new clients per year from referrals — you control this estimate
Retained revenue / year
$0
Referral revenue / year
$0
Combined annual upside
$0

These figures are illustrative estimates based on assumptions you control, not guarantees. Actual results vary. For recurring industries (Medicare, med spas, financial advisors) per-client value is multiplied by the lifetime you set, so retained relationships compound.

The case for the box

The numbers behind
the follow-up.

Retention pays

25–95%

A 5% increase in customer retention can increase profits by 25–95%.

Bain & Company (Frederick Reichheld)

5–25×

Acquiring a new customer costs 5–25× more than retaining an existing one.

Harvard Business Review

60–70%

The probability of selling to an existing customer is 60–70%, versus just 5–20% for a new prospect.

Marketing Metrics

Referrals compound

+16%

Referred customers carry a 16% higher lifetime value and are ~18% less likely to churn than non-referred customers.

Wharton School of Business

+37%

Referred customers have a 37% higher retention rate than customers acquired through other channels.

Deloitte

92%

92% of consumers trust referrals from people they know more than any other form of advertising.

Nielsen

Why physical mail wins

37×

Direct mail averages a 4.4% response rate vs. 0.12% for email — roughly 36–37× higher.

ANA/DMA Response Rate Report (2025)

80–90%

Direct mail open/read rates run 80–90%, compared to roughly 20–30% for email.

ANA / industry reports

4.09%

Healthcare (4.09%) and financial services (3.95%) have the highest direct mail response rates of any industry.

ANA/DMA Response Rate Report (2025)

71%

71% of people read direct mail the day it's delivered, and it stays in the home an average of 17 days.

USPS / industry research

The problem

After the sale, most clients hear nothing.
Silence costs you deals.

Cold feet

Deals fall through before completion when buyer's remorse goes unanswered. Nobody was there to make the client feel good about saying yes.

Quiet churn

Clients who feel like a transaction don't complain — they just don't come back. No renewal, no repeat deal, no warning.

Missed referrals

Even your happiest clients won't refer you if nothing prompts them to. That revenue stays on the table, every single year.

How it works

Sign the client.
We handle the rest.

  1. 01

    Sign & submit

    Close a new client and send us their details. Takes about thirty seconds — and it's the last thing you'll do.

  2. 02

    The box ships

    A premium gift box arrives at their door: everyday luxuries, a personal letter signed by you, and an invitation to your referral program.

  3. 03

    Milestones, remembered

    At deal completion, anniversaries, and renewals, we send handwritten-addressed mail on your behalf — the kind that actually gets opened.

  4. 04

    Referrals come back

    Referral leads route straight to you at no extra charge. Your clients feel valued; your pipeline feels it too.

Inside every box

Built to live where your clients live.

  • Everyday luxuries

    Candles, mugs, and quality pieces chosen to live in the spaces your clients spend time in — keeping your name in the room long after closing.

  • A personal letter, from you

    Written in your voice and signed with your name. Your client never hears the name Keptly — every touch builds your relationship.

  • The referral invitation

    A warm, well-timed prompt that turns appreciation into introductions — so gratitude becomes your next deal.

Why it works

Physical beats digital.

Emails get archived and texts get buried. A gift on the kitchen counter builds loyalty every single day it sits there.

Handwritten gets opened.

Handwritten-addressed mail dramatically outperforms standard mail. When your milestone letters arrive, they get read.

Retention is profit.

Keeping a client costs a fraction of winning a new one — and referred leads close at far higher rates than cold ones. Small lifts here have outsized impact on what you take home.

Built for your business

Five industries.
One perfectly timed box.

The trigger

A premium gift box ships the moment the contract is signed — landing during the anxious gap before install, exactly when cancellations happen. Referral mail then follows at install and again at PTO (permission to operate).

The outcome

Every cancelled contract is a clawed-back commission. A gift that arrives while the homeowner waits reassures them they chose right — protecting the per-install commission you've already earned. And new-panel owners are your best referral source; a well-timed ask turns one install into the next.

Solar is one of the few big purchases where the customer signs and then waits — sometimes weeks or months — through permitting, financing, and scheduling before anything happens on the roof. That gap is where doubt creeps in: a neighbor's offhand comment, a competing quote, a slow update, and a signed contract quietly becomes a cancellation. Silence reads as "maybe I made a mistake." A premium gift arriving days after signing says the opposite — that the homeowner is valued and in good hands while the work happens behind the scenes.

Once the panels are on and producing, your customer becomes your single best marketing asset. They talk — at the fence line, in the neighborhood chat, at the family barbecue — and their neighbors are pre-qualified leads with the same roofs, the same bills, and the same sun. A well-timed touch at install and again at PTO keeps you in that conversation, so when a friend asks "who did your solar?" your name is the easy answer. Worked right, one happy install isn't one commission — it's the front door to a whole street.

The trigger

The box arrives at closing or key handoff, when emotion is at its peak. Then referral mail lands on the home-purchase anniversary, year after year — keeping you top of mind for their next move and for every friend who asks them for an agent.

The outcome

Real estate runs on repeat and referral business — your next closing usually traces back to your last client. A memorable closing gift and an annual anniversary touch keep you the obvious choice, protecting future per-closing commissions worth thousands apiece.

Every agent knows the math: the cheapest deal you'll ever close is the next one from a past client or their referral, and the most expensive is a cold lead you pay for twice. Yet the relationship usually goes quiet the moment the keys change hands — right when the client is happiest and most likely to talk about you. Months later, when they or a friend needs an agent, they reach for whoever stayed top of mind, and too often that isn't the person who actually sold them the house. Being forgotten after closing is the quietest, most expensive leak in a real estate business.

Keptly closes that leak automatically. A memorable gift lands at the closing table when emotion is highest, and a thoughtful touch returns on the home-purchase anniversary, year after year, marking the milestone before they even think to. Each one keeps you woven into their life and their sphere — the friends, family, and coworkers who ask them for a recommendation. In a business where a single referral is worth thousands and a loyal client can send deals for a decade, staying remembered isn't a nicety; it's the highest-return thing you can do between transactions.

The trigger

A welcome gift goes out the moment the plan is bound. Then retention mail arrives ahead of the Annual Enrollment Period each year, reminding members exactly why they stay. Seniors respond unusually well to physical mail and gifts — and refer eagerly within tight community networks.

The outcome

Medicare commissions renew every year a member keeps their plan, so each retained client compounds. A small lift in retention protects a recurring revenue stream, and referrals from close-knit senior circles bring high-intent new members at almost no acquisition cost.

Medicare is a renewal business wearing a new-sale costume. You're paid when a member enrolls, but the real value is the renewal that arrives every year they stay on the plan — which makes retention, not just enrollment, the engine of your income. The threat to that engine is the Annual Enrollment Period: every fall, a wave of advertising and competing agents invites your members to switch, and the ones who feel like a policy number are the easiest to peel away. A member who churns doesn't cost you one renewal — they cost you the entire tail of renewals you'd have earned for years.

Seniors are also the audience physical mail and gifts reach best. A generation raised on handwritten notes opens what arrives in the mailbox, keeps it, and remembers who sent it — and they talk constantly, in church groups, community centers, and family circles where a trusted recommendation carries real weight. A welcome gift when the plan is bound and a warm touch before each enrollment season does two jobs at once: it reminds members why they chose you before anyone tries to change their mind, and it earns the word-of-mouth that brings their friends to you already trusting you.

The trigger

A gift follows the first treatment or procedure, while delight is peaking. Follow-up mail then arrives ahead of the next recommended visit — gently bringing patients back on schedule rather than letting them drift. Fits cosmetic dentists, dermatology, and LASIK practices too.

The outcome

Aesthetic revenue is cash-pay and repeat: the lifetime value of a patient who returns for procedure after procedure dwarfs that first visit. A thoughtful touch after treatment and a timely nudge before the next protect high-margin recurring revenue — and happy patients refer friends who book the very same procedures.

Aesthetic medicine lives and dies on the second visit. The first treatment is the hardest and most expensive to win, and almost all the profit lives in the patient who comes back for the next one, and the one after that, on their own dime. But cash-pay patients have no insurance tethering them to you and no automatic reason to return; if the experience fades from memory, so does the booking. Most practices pour everything into acquiring first-time patients and then let them quietly drift — effectively paying full price for a customer they monetize once.

A thoughtful gift after a treatment, while the patient is glowing and thrilled with their results, turns a transaction into a relationship — and a timely note before the next recommended visit brings them back on schedule instead of leaving it to chance. That same delighted patient is your most credible advertising: aesthetics runs on trust and visible results, and a friend's "you have to see who I go to" outperforms any ad you could buy. Protecting the lifetime value of one happy patient — and turning them into the source of the next — is where a practice's real margin hides.

The trigger

A gift arrives when a new account is funded and onboarded. Thoughtful touches are then timed to review meetings and account anniversaries, reinforcing the relationship in the long stretches between conversations.

The outcome

Advisory revenue is recurring: a retained client pays fees year after year, so a small reduction in attrition protects AUM-based income that compounds over a lifetime. Clients who feel genuinely looked after introduce their peers — often high-net-worth referrals that are nearly impossible to win cold.

An advisory practice is a portfolio of relationships that pay you every year they stay — recurring fees on assets that, ideally, compound for decades. That makes client attrition uniquely costly: losing a household isn't a one-time hit, it's the loss of every future year of fees that relationship would have generated, often the most valuable years as the account grows. And clients rarely leave over performance alone; they leave when they feel unseen, when the only contact between review meetings is a statement in the mail. In a business built on trust, silence is the real risk.

The clients worth keeping are also the ones worth being referred to. Affluent households move in tight circles, and a warm introduction from a trusted peer is very nearly the only way in — cold prospecting rarely works at that level. Keptly helps you earn those introductions by making clients feel genuinely looked after between conversations: a gift when a new account is funded, and thoughtful touches timed to reviews and anniversaries that say you're thinking about them as people, not balances. Deepen the relationship and you do two things at once — protect the assets you manage, and make it natural for clients to open doors to the peers you'd never reach cold.

Pricing

We only get paid
when you get paid.

Performance pricing

One flat fee per completed deal — locked in when you start. Every client you sign gets the full experience; you're only billed when the deal sticks.

  • Premium gift box, shipped to every new client
  • Personal letter written in your voice
  • Milestone & anniversary mail, handled automatically
  • Referral leads routed to you — no extra charge

A small lift in retention — or a few referral closings a year — pays for Keptly many times over.

Start gifting

Make your next close stick.

Setup takes minutes. Your very next client can get the full Keptly experience.